New Hire Secure File Transfer
New Hire Employer Listing ('Edit','Remove','Enter NH Employee','Prev Rpts')
Entering or Updating New Hire Information ('Enter NH Employee')
Display Reports Submitted Previously (Prev Rpts')
New Hire Applicaton Overview You may use this application to enter New Hire information for a single employer or for multiple employers using the same login credentials. As employer information is added, the employers Doing Business As (DBA) Name will appear on the list. To report New Hire data for any one of the employers on the list, simply select the appropriate buttons appearing to the left of the DBA Name. New Hire employee data will be reported separately for each of the employers listed.
Please do not use the refresh or reload features of this browser while using this application.
When you have completed entering New Hire data, please exit the application using the 'Exit Application' button. You will be returned to the main page where you should then select the 'Log Off' button.
Secure File TransferTo submit New Hire data via secure File Transfer, choose the 'File Transfer' option. You will have the option of entering your file name in the box or browsing your drives for the proper file. Note: You must include drive and directory information when you enter the file name. For example: C:\directoryname\subdirectoryname\newhire.txt or a:\newhire.txt.
You can also click the 'Browse' button on the upload page and select the file you want to transfer. Once the file is selected, click on the 'Open' button. This will automatically insert the file name and drive information for you. The final step will be clicking the Upload button.
If the file uploads successfully, you will be given the option to review or edit the records that were uploaded. You can do this by clicking on the link 'Click here to review and edit the uploaded information'. You will be taken to the 'New Hire Employer Listing' page where all the employers you have reported for in the past are listed. Refer to the instructions for the 'New Hire Employer Listing' for additional information.
You should use Microsoft Internet Explorer 8.0 or higher in order for your file to transfer properly. Important Note: We currently accept only fixed formatted ASCII text files with a .txt file extension. The file you transfer must meet our Upload Requirements found on the New Hire Reporting Upload page. If you have any questions, please feel free to call 1.888.827.6078.
New Hire Employer Listing: Entering or Updating Employer InformationAll employers reported under your UserID are listed on this page. You may enter or update information for these employers from this page.
Select the 'Edit' button if you wish to update employer information.
Select the 'Remove' button if you are no longer reporting New Hire data for this employer.
Select the 'Enter NH Employee' button if you wish to add or edit previously entered New Hire data. NOTE: Once the New Hire information has been sent to the National office, it is no longer updatable and will not be displayed when selecting this option.
Select 'Prev Rpts' if you wish to view information that was submitted previously for this employer. This information cannot be changed.
Select the 'Add' button if you wish to begin reporting for another employer.
Please note: With the exception of the Employer Name, Employee First Name, Employee Last Name and City fields, all data must consist of the characters A-Z and numbers 0-9. The hyphen is the only special character allowed, and it is only allowed in the Employer Name, Employee Name and City fields.Entering or Updating New Hire Information
All New Hire records entered for the selected employer are listed on this page.
You may edit information entered previously by selecting the 'Edit' button. Note: If an individual was entered with an incorrect SSN, you must first remove the record with the incorrect SSN by selecting the 'Remove' button, and then add the record with the correct SSN by selecting the 'Add' button.
After selecting the 'Save' button, the new hire record will be added to the top of the list.
Please note: With the exception of the Employer Name, Employee First Name, Employee Last Name and City fields, all data must consist of the characters A-Z and numbers 0-9. The hyphen is the only special character allowed, and it is only allowed in the Employer Name, Employee Name and City fields. In addition, name suffixes such as "Jr", "Sr" or "III" are not allowed.
New Hire Previous Reports
Reports submitted for the selected employer are listed by "Date Sent" (to the National office) on this page. The information cannot be edited. In addition, the information is purged periodically so only reports sent in within the last year are listed.